RRA 2025 — Written Statement of Terms rules for landlords 2026
For any new tenancy under the Renters' Rights Act 2025 you must give the tenant a written statement of terms containing the mandatory information set out in government guidance, before the tenancy begins. This replaces the old ad-hoc approach to tenancy agreements and is now a legal requirement with its own penalty. Getting the required content wrong or failing to provide it can lead to a civil penalty of up to £7,000. Use the current government template as your baseline.
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For any new tenancy under the Renters' Rights Act 2025 you must give the tenant a written statement of terms containing the mandatory information set out in government guidance, before the tenancy begins. This replaces the old ad-hoc approach to tenancy agreements and is now a legal requirement with its own penalty. Getting the required content wrong or failing to provide it can lead to a civil penalty of up to £7,000. Use the current government template as your baseline.
This is a legal obligation for private landlords in England. Keeping dated records is the simplest way to prove you have met it if a tenant, council or lender ever asks.
How often / when
At the start of each new tenancy.
CertSafe works out the exact next-due date for your property automatically once you enter when it was last done, and reminds you at 60, 30, 14, 7 and 1 days before — plus if anything slips overdue.
The penalty for getting it wrong
Civil penalty up to £7,000.
Penalties are set by legislation and enforced by local authorities or the courts. They can also complicate possession, mortgage and insurance matters, which is why lenders increasingly ask to see a compliance record.
Your quick checklist
1. Find the date this was last done (or arrange it now if it hasn't been).
2. Keep the certificate or record somewhere safe and give any required copy to your tenant.
3. Diarise the next deadline — or let CertSafe track it and remind you.
Frequently asked questions
How often is rra 2025 — written statement of terms required?
At the start of each new tenancy.
What's the penalty for not doing rra 2025 — written statement of terms?
Civil penalty up to £7,000.
Does this apply to my property in England?
These rules apply to privately rented homes in England. Scotland, Wales and Northern Ireland have their own regimes. Always check your specific circumstances against the official source linked below.
Official source: gov.uk — Written information that must be given to tenants (RRA 2025)
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